JOB TITLE: 

HR ADMINISTRATOR   

  

REPORTS TO: 

HUMAN RESOURCES MANAGER

OVERALL RESPONSIBILITIES

Provide support and assist the Human Resources Manager in general HR duties including benefits administration for  Oakley Terminals in Europe, and for Rotterdam. Will also be a point of contact for Benefit and HR functions at Oakley Terminals. 

 

ESSENTIAL FUNCTIONS

Administrative:

  Maintain personnel, medical, worker’s compensation, pension files, recruiting files, and HR vendor files.

  Update Employee Handbook and SharePoint as needed. 

  Manage New Employee Orientation

  Provide back up to Administrative Assistant on employment badges, service awards, and newsletter. 

  Prepare Monthly Headcount Reports for OTH and OTC.

  Prepare and send HR data to corporate offices as requested, e.g. monthly headcount report; quarterly KPI  data.

  Ensure integrity of HR data across different platforms, e.g. employee files, Alliance, HR SAP, Attendance on Demand, welfare vendors, pension vendors, etc.

  Respond to requests for verification of employment from third parties.

 

OTHER FUNCTIONS

  Manage Boeing Building badges (CA3000 Launcher)

  Manage Oakley Employee badges (Assure ID)

  In case of absence, the employee’s supervisor will assume and/or assign responsibility for this positon’s duties.

  Perform other related job related duties as assigned

 

MINIMUM QUALIFICATIONS

  High School diploma or equivalent

    Minimum three - five years of clerical/administrative support experience

At least intermediate level skill using Microsoft Office Suite.  SAP experience preferred.

Strong communication skills: ability to express thoughts clearly and succinctly, and speak/write the English language correctly, including grammar, spelling, punctuation, etc.

Ability to manage and meet deadlines and produce quality work when priorities

      change quickly.

Self-motivated; capable of working independently

Maintain confidentiality of records and information

Demonstrate professional and ethical business practices and adherence to company standards